Data Protection and Security Policy
OVERVIEW Maintaining the security of your data is a priority for Dane Valley Community Energy Limited, and we are committed to respecting your privacy rights. We pledge to handle your data fairly and legally at all times. Congleton Hydro team is also dedicated to being transparent about what data we collect about you and how we use it. This policy, which applies whether you visit our website or subscribe to our newsletter, provides you with information about:
- how we use your data;
- what personal data we collect;
- how we ensure your privacy is maintained; and
- your legal rights relating to your personal data.
1. What personal data do we collect from you?
Personal data is any information relating to an identifiable living individual.
Personal/contact information: We only collect very limited personal data that is needed in order to keep you informed about the Congleton Hydro project development. More specifically we keep your name, e-mail address and the date you subscribed.
Digital information (non-personal): IP addresses, and details of your interaction with our website and social media, should you engage with us through these channels.
Correspondence: information relevant to your specific enquiries.
Other: Any other information you choose to provide to us.
2. When do we collect personal data?
Information about you will be collected when you make enquiries about our activities, visit our website or subscribe to our newsletter.
3. What is our lawful basis for processing your data?
We may only collect and process personal data where we have a lawful basis to do so.
We may collect and process your personal data when:
- it is necessary to keep you informed about the progress of the project by sending you Congleton Hydro Newsletter;
- it is necessary for the purposes of our legitimate interests as a business. In these cases, we shall do so in a way which might reasonably be expected from our relationship with you, and which does not impact materially on your fundamental rights, freedom and interests. We will not process your personal data on this basis if we believe your rights override ours. Instead, we may seek your specific consent, and/or another legal basis;
- it is necessary for compliance with legal obligations;
- we have your consent to do so, for example when you subscribe for our newsletter.
Please see below for more detailed information about how we shall use your data and on what basis.
If you have any concerns about the data processing please contact us: see Contact section. Please also see Your rights’ section, below.
4. How will we use your personal data?
We may process the information we collect about you:
• to send you updates about the Congleton Hydro project for which you consent by subscribing to our newsletter mail list.
• to respond to any other enquiries or complaints we need the information you supply to enable us to respond.
• to protect our business from fraud and other illegal activities. This processing is necessary for our legitimate interests by ensuring the proper management of our business and financial risks.
• to send you communications required by law or which are necessary to inform you about changes to the services we provide you, for example, updates to this Privacy Statement, and any information legally required which relates to any contracts between us. These service messages will not include any promotional content and do not require prior consent when sent by email or text message. This processing is necessary for us to comply with my legal obligations.
• to administer our website, and send you survey and feedback requests to help improve our services. These messages will not include any promotional content and do not require prior consent when sent by email. This processing is necessary for the development of our services, which is a legitimate interest in our business. We have a legitimate interest to do so as this helps make our services more relevant to you. You are free to opt-out of receiving these requests from us at any time by contacting us.
We will only send marketing information to you by email if we have your consent. You have the right to withdraw your consent at any time. Please write, email or telephone me: see Contact below.
5. Google Analytics
When someone visits www.congletonhydro.co.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify any person. We do not make and do not allow Google to make, any attempt to find out the identities of those visiting our website.
You can visit and browse our website without providing your name or contact details.
Like many websites, our server logs capture details of your operating system, browser software, IP (Internet Protocol) address and Uniform Resource Locator (URL), including the date and time of your visit.
You may choose to provide your contact details (name, email address) if you do any of these things:
• Sign up to a mailing list
• Submit a query or other information
• Ask to be contacted by us
6. Mailing Lists
As part of the registration process for our newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about stuff you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.
7. How long will we keep your data?
We shall only keep your personal data for as long as is necessary to provide our services, or for as long as we reasonably need to keep the information for the lawful business purposes or to comply with a statutory or other legal requirements.
8. Data security
We take appropriate technical and organisational measures to protect the personal data we store or otherwise process against accidental or unlawful destruction, loss, alteration or unauthorised disclosure or access. We only use Google Drive for storage which is covered by Google’s data protection policy. See https://policies.google.com/privacy for more details.
9. Access to your personal information
You are entitled to view, amend, or delete the personal information that we hold. If you want to do so, please email your request to email@example.com .
10. Your rights
You may exercise your rights by contacting us using the details in Contact section, below. We aim to handle any requests within a reasonable period and, in any event, within one calendar month of the original request.
Right to information and access
You have the right to be informed about what personal data we collect about you, why, on what lawful basis and what your rights are. This Privacy Statement is the key document we use to inform you about this.
You also have a right to request access to the information that we hold about you, and to receive a copy of this information, along with other information which is generally contained in this Privacy Statement.
Right to rectification
You have the right to request that inaccurate personal data be rectified or completed if it is incomplete.
Right to erasure and restriction
You have the right to ask us to limit or cease processing or erase information we hold about you in certain circumstances. When responding to such requests, we shall inform you how such restrictions or deletions may affect our ability to fulfil our contracts with you or otherwise affect your interests.
Right to unsubscribe
You have the right to unsubscribe from our newsletter at any time if you wish so. Please use the link provided in the end of every newsletter or contact us by e-mail at firstname.lastname@example.org .
Right to object
You have the right to object to us using your information. You can also ask us to stop using your information, where we are processing it on the basis of our legitimate interest. We shall do so unless we believe we have a legitimate overriding justification to continue processing your personal data.
Right to withdraw consent
If you have given us any specific consent to use your personal data, you have the right to withdraw it any time. If you wish to tell us that you are withdrawing your consent, please send an e-mail to email@example.com .
If you are unhappy with the way we process your personal data, please contact by sending us an e-mail to firstname.lastname@example.org.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office:
Wycliffe House, Water Lane,
Tel: 0303 123 1113 or 01625 545 745
If you have any questions about this policy, or you wish to exercise any of your rights, please email us at email@example.com.
13. Changes to this Privacy Notice
We may change this privacy statement from time to time. We will post updates to this privacy statement on the website, and where appropriate, we may notify you by post or email. Please check our website to stay up to date.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you leave a comment on our site you may opt into saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.